Recruiting · 17 jobs

The admin between you and the next placement

Chasing feedback a client hasn't sent, reformatting a CV at half six, working out which candidate has gone quiet. None of it is billing, all of it has to happen, and it comes out of the hours you should be on the phone.

Built for agency desks of two to fifty · nothing reaches a client without you reading it first

Monday morning, before the first call

9 things need you

Waiting on the client

Priya Raman — Wexley — interviewed 9 days ago, still no feedback
Daniel Okonkwo — Harlow & Fine — holding reply on 3 May, nothing since

Waiting on you

Three CVs to reformat before the Wexley shortlist goes out
Sara Lindqvist hasn't confirmed availability for Thursday

Placed, and worth protecting

Marcus Bell — day 7 tomorrow, no check-in logged
Two contractors still inside the rebate period

Nine drafts ready to read. Nothing sends until you say so.

Works with

Gmail
Outlook
Google Calendar
Google Drive
Google Docs
Google Sheets
Slack
DocuSign

There's no Bullhorn, JobAdder or Recruit CRM connector today, so we don't claim one. Everything here works from your inbox, your calendar and your Drive — nothing to migrate, nothing for your consultants to learn. Greenhouse, Ashby and Lever connect on the tasks where they genuinely help.

One page per job

Pick the one eating the most of your week.

Catch new vacancy briefs

New briefs are picked up as they arrive, routed to the right consultant and acknowledged, so you're not the agency that replied on Wednesday.

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Write job adverts

A two-line brief becomes a drafted advert in your format, with the missing information named so you know what to ask the client for.

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Re-engage dormant candidates

Your database stops being a graveyard — people you've already met are surfaced against live roles, with the reconnect drafted from your own history.

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Format CVs to your template

Drop a CV in the folder and get it back on your letterhead — contact details stripped, dates consistent, ready to send to the client.

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Chase candidate availability

Every candidate sitting on an availability request gets a nudge with real slots in it, before the client's window closes and you have to ask for new ones.

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Schedule and reschedule interviews

The overlap across three diaries found for you, and when a decline lands, replacement times drafted while there's still a day left to save.

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Send interview prep packs

The day-before pack assembled per interview — link, interviewer, format, address — so nobody arrives underprepared because you were busy.

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Write up interview notes

The write-up drafted from the recording, in your format, quoting what was actually said — so notes exist while you still remember the call.

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Chase hiring manager feedback

Every interview with no feedback after 48 hours gets a nudge drafted to the client, and you get one list of what's outstanding across the desk.

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Collect compliance documents

Every starter's paperwork tracked in one grid, with the chases drafted — so you find the gap three weeks out, not the night before.

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Keep placed candidates warm

Aftercare that actually happens — check-ins at the points that matter, so a bad first fortnight reaches you before it becomes a fall-through.

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Chase contractor timesheets

Missing hours and unapproved sheets both get chased, so Monday isn't spent working out who hasn't submitted and which manager is sitting on the approval.

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Invoice from approved timesheets

Approved hours become priced draft invoices — right rate, right PO, right cost centre — with anything that doesn't reconcile held back and flagged.

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Chase contract extensions

Live assignments are tracked against their end dates, so the extension conversation happens with six weeks of runway instead of six days.

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Keep the ATS current

Stage moves and notes drafted from what actually happened in your mail and diary, so Friday isn't spent typing last week into a system.

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Send weekly client updates

A per-client summary of what moved, what's waiting and what you need — drafted Friday morning from the week's real activity.

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Log client calls into the CRM

BD calls become logged activity with the roles mentioned and commitments made, so your CRM reflects the conversations that actually happened.

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More of these are being written. In the meantime, browse the other industries or see the construction desk.

Get back on the phone.

Pick one chore, connect the inbox you already work out of, and let it chase the thing that keeps slipping to the evening. Start free — no credit card.

Get started — free View pricing