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Construction · 11 jobs

The paperwork that piles up while you're on site

An estimate nobody answered, a certificate that lapsed last month, an invoice sixty days out. Each one is twenty minutes you don't have at the end of a day that started at six.

Built for outfits of two to fifty · nothing sends without you reading it first

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Tuesday morning, before anyone's on site

6 things need you

Waiting on other people

  • Whitfield kitchen proposal — $48,500, sent Monday, no reply in 4 days

  • Change order #3 on the Brennan job — unsigned since Thursday, work already started

Running out

  • Vega Drywall certificate expires in 4 days, and names the old certificate holder

  • Halvorsen Plumbing has no certificate on file and is on site Monday

Money

  • Invoice 2214 — $18,750, 63 days past due

  • Retainage on the Coldbrook job never billed at closeout

Six drafts ready to read. Nothing sent until you say so.

Works with

  • Gmail
  • Outlook
  • Google Sheets
  • Google Drive
  • Google Calendar
  • QuickBooks
  • DocuSign

No Procore, Buildertrend or ServiceTitan connector — we can't connect to them today, so we don't claim to. Everything here runs on email, documents and spreadsheets, which is what most contractors this size already run on.

One page per job

Pick the one that's costing you most.

01

Respond to new leads fast

A lead arrives at 8pm Friday and gets a proper reply that evening, with two site-visit slots you actually have free.

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02

Chase unanswered estimates

Three days of silence on a proposal, and a follow-up is waiting in your drafts with the scope and price already in it.

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03

Triage bid invitations

Every ITB read and scored on scope, location, value and fit — logged, with the bid date held in your calendar before you forget it.

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04

Compare supplier quotes

One RFQ to every supplier, and the replies read into a single table so you can see who's actually cheapest line by line.

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05

Collect subcontractor COIs

Thirty days before a certificate lapses, the request goes to the sub and their agent. What comes back gets filed and dated.

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06

Compile daily jobsite reports

Photos off the foreman's phone become a written daily log — crew, weather, work completed, delays — filed by project every evening.

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07

Chase change order approvals

A reminder to the client on anything unsigned past two days, and a running total of work you're performing without a signature behind it.

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08

Chase unpaid invoices

Reminders that escalate with the age of the debt, the invoice attached, and a Monday aging summary that includes unbilled retainage.

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09

Collect lien waivers

Which subs still owe you a waiver on this draw, chased automatically, checked for the right type and through date, and filed by job.

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10

Request reviews after handover

The ask goes out a few days after final payment clears — mentioning their actual job, with the direct review link, while they still like you.

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11

Triage warranty callbacks

Post-handover complaints acknowledged same day, sorted into warranty or chargeable, logged against the job and put in the diary.

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More of these are being written. If the one you want isn’t here yet, browse the other industries or see the roofing contractor page.

Get the evenings back.

Pick one chore, connect the inbox you already work from, and let it chase the thing you keep forgetting. Start free — no credit card.

Get started — freeView pricing