Connect ShipStation to Xero Accounting
Automate workflows between ShipStation and Xero Accounting. No coding required.
The most-used recipe
ShipStation
Commerce
DeskFerry agent
Create order when new order placed
Runs on its own
Xero Accounting
Commerce
Popular workflows
What you can automate between ShipStation and Xero Accounting
These are the most popular automations teams set up between ShipStation and Xero Accounting. Each one runs automatically once activated — no manual steps.
Create order when new order placed
Generate a new order automatically when a customer places a new order.
Create order when new order placed
Generate a new order automatically when a customer places a new order.
Sync ShipStation changes to Xero Accounting
Keep Xero Accounting updated when an order is shipped or delivered.
How data flows
What syncs between ShipStation and Xero Accounting
When an event occurs in ShipStation, the relevant data is automatically sent to Xero Accounting. DeskFerry maps the fields between both apps so the data arrives in the right format — no manual formatting or exports required.
Data from ShipStation
- Orders
- Products
- Customer records
- Payment status
- Shipping details
Data from Xero Accounting
- Orders
- Products
- Customer records
- Payment status
- Shipping details
Step-by-step guide
How to connect ShipStation to Xero Accounting
Follow these steps to set up your integration. The entire process takes under 5 minutes.
What you'll need
- An active ShipStation account
- An active Xero Accounting account
- A free DeskFerry account (sign up takes 30 seconds)
- Admin or API access in ShipStation to authorize the connection
- Step 01
Create your DeskFerry account
Sign up at deskferry.app — it takes 30 seconds and starts a 7-day free trial. You'll land on the dashboard where you can create your first workflow.
- Step 02
Authenticate ShipStation
Click "Add Connection" and select ShipStation from the app directory. You'll be redirected to ShipStation's authorization page. Grant DeskFerry access to your orders, products, and customer data. You choose which store data the integration can read.
- Step 03
Authenticate Xero Accounting
Same process for Xero Accounting. Click "Add Connection," select Xero Accounting, and authorize access. Grant DeskFerry access to your orders, products, and customer data. You choose which store data the integration can read.
- Step 04
Choose your trigger
Select what event starts the workflow. For this integration, popular triggers include: new order placed in shipstation or new order placed in xero accounting. The trigger fires automatically whenever that event happens — no manual intervention.
- Step 05
Configure the action
Define what happens when the trigger fires. For example: create order in xero accounting. Map the data fields between ShipStation and Xero Accounting so the right information lands in the right place.
- Step 06
Test and activate
Run a test to confirm data flows correctly between ShipStation and Xero Accounting. Check that the fields map as expected, then toggle the workflow on. It runs 24/7 from here — DeskFerry handles retries, error logging, and monitoring automatically.
Benefits
Why connect ShipStation and Xero Accounting?
Manually moving data between ShipStation and Xero Accounting is error-prone and eats into your team's productive hours. Connecting them through DeskFerry eliminates that overhead — events in one app trigger actions in the other automatically.
Tips
Tips for your ShipStation + Xero Accounting integration
Get more out of this integration with these best practices.
Use cases
Who uses the ShipStation + Xero Accounting integration?
Teams across industries connect ShipStation and Xero Accounting to streamline their workflows.
Store managers tracking orders who need ShipStation and Xero Accounting in sync
Fulfillment teams consolidating their commerce stack
Customer success reps handling returns eliminating duplicate work across platforms
FAQ
Frequently asked questions
How do I connect ShipStation to Xero Accounting?
Sign up for a free DeskFerry account, then click "Add Connection" to authenticate both ShipStation and Xero Accounting via OAuth. Choose a workflow template — like syncing commerce events to commerce actions — customize the field mapping, and activate. The entire setup takes under 5 minutes.
What can I automate between ShipStation and Xero Accounting?
You can automate a wide range of workflows: sync new ShipStation events to Xero Accounting actions, trigger Xero Accounting updates when ShipStation data changes, create Xero Accounting records from ShipStation events, and build conditional workflows with filters and field mapping. Each workflow runs 24/7 with automatic retries.
Is the ShipStation and Xero Accounting integration free?
DeskFerry's 7-day free trial is enough to prove the workflow out. If your ShipStation-to-Xero Accounting workflows need more volume, paid plans start at $49/month with unlimited workflows and priority execution.
Is my ShipStation data secure when connected to Xero Accounting?
Yes. DeskFerry uses OAuth 2.0 for authentication — we never store your ShipStation or Xero Accounting passwords. All data is encrypted in transit (TLS 1.3) and at rest (AES-256). Your commerce data is only accessed when a workflow runs, and you can revoke access at any time from your DeskFerry dashboard.
Can I sync data both ways between ShipStation and Xero Accounting?
Yes. You can set up workflows that trigger from either ShipStation or Xero Accounting. For example, create a workflow where ShipStation events update Xero Accounting, and a separate one where Xero Accounting changes sync back to ShipStation. Each direction is configured independently so you have full control.
Do I need technical skills to connect ShipStation and Xero Accounting?
No coding is required. DeskFerry's builder is prompt-based: you describe the trigger and what should happen in plain English, and the agent handles the field mapping. If you can use ShipStation and Xero Accounting, you can set up the integration. Most users are running their first workflow within 10 minutes.
Automate ShipStation + Xero Accounting
7-day free trial. Works with the tools you already use.