Monday.com Gmail Integration
Convert Monday.com board activity into Gmail emails — notify clients or teammates the moment items change status.
The most-used recipe
monday
Productivity
DeskFerry agent
Email clients on item status change
Runs on its own
Gmail
Communication
Popular workflows
What you can automate between monday and Gmail
These are the most popular automations teams set up between monday and Gmail. Each one runs automatically once activated — no manual steps.
Email clients on item status change
When a Monday.com item flips to Done (or any status), Gmail sends a templated update to the client or stakeholder mapped to that item.
New item → kickoff email
New items trigger a Gmail kickoff email to the assignee with item link, due date, and context.
Due-date Gmail reminders
Daily, DeskFerry scans boards for items due today and sends Gmail reminders to the assigned owners.
How data flows
What syncs between monday and Gmail
Key messages and action items from monday automatically create tasks or pages in Gmail. Turn conversations into trackable work items.
Data from monday
- Tasks
- Pages / documents
- Database items
- Status updates
- Assignees
Data from Gmail
- Messages
- Channel posts
- Mentions
- Thread replies
- File attachments
Step-by-step guide
How to connect monday to Gmail
Follow these steps to set up your integration. The entire process takes under 5 minutes.
What you'll need
- An active monday account
- An active Gmail account with permission to install apps
- A free DeskFerry account (sign up takes 30 seconds)
- Step 01
Create your DeskFerry account
Sign up at deskferry.app — it takes 30 seconds and starts a 7-day free trial. You'll land on the dashboard where you can create your first workflow.
- Step 02
Authenticate monday
Click "Add Connection" and select monday from the app directory. You'll be redirected to monday's authorization page. Grant DeskFerry access to your workspaces, databases, pages, and tasks. You select which workspaces the integration can read and write to.
- Step 03
Authenticate Gmail
Same process for Gmail. Click "Add Connection," select Gmail, and authorize access. Grant DeskFerry permission to read and post messages in your selected channels. You control which channels the integration can access.
- Step 04
Choose your trigger
Select what event starts the workflow. For this integration, popular triggers include: item status changed in monday.com board or new item added to monday.com board. The trigger fires automatically whenever that event happens — no manual intervention.
- Step 05
Configure the action
Define what happens when the trigger fires. For example: send email via gmail. Map the data fields between monday and Gmail so the right information lands in the right place.
- Step 06
Test and activate
Run a test to confirm data flows correctly between monday and Gmail. Check that the fields map as expected, then toggle the workflow on. It runs 24/7 from here — DeskFerry handles retries, error logging, and monitoring automatically.
Benefits
Why connect monday and Gmail?
Conversations in Gmail create work. Tasks in monday generate updates. Without automation, your team wastes time relaying information between the two. Connect them and let context flow automatically.
Tips
Tips for your monday + Gmail integration
Get more out of this integration with these best practices.
Use cases
Who uses the monday + Gmail integration?
Teams across industries connect monday and Gmail to streamline their workflows.
Project managers tracking deliverables who rely on Gmail for communication
Remote teams who need real-time data from monday
Project management offices and remote teams collaborating across tools
FAQ
Frequently asked questions
How do I connect monday to Gmail?
Sign up for a free DeskFerry account, then click "Add Connection" to authenticate both monday and Gmail via OAuth. Choose a workflow template — like syncing productivity events to communication actions — customize the field mapping, and activate. The entire setup takes under 5 minutes.
What can I automate between monday and Gmail?
Popular automations include: create monday tasks from Gmail messages, post monday deadline reminders to Gmail channels, update monday item statuses when Gmail reactions are added, and archive completed monday tasks in Gmail threads. You can also trigger custom workflows from specific Gmail keywords.
Is the monday and Gmail integration free?
DeskFerry's 7-day free trial is enough to prove the workflow out. If your monday-to-Gmail workflows need more volume, paid plans start at $49/month with unlimited workflows and priority execution.
Is my monday data secure when connected to Gmail?
Yes. DeskFerry uses OAuth 2.0 for authentication — we never store your monday or Gmail passwords. All data is encrypted in transit (TLS 1.3) and at rest (AES-256). Your productivity data is only accessed when a workflow runs, and you can revoke access at any time from your DeskFerry dashboard.
Can I sync data both ways between monday and Gmail?
Yes. You can set up workflows that trigger from either monday or Gmail. For example, create a workflow where monday events update Gmail, and a separate one where Gmail changes sync back to monday. Each direction is configured independently so you have full control.
Do I need technical skills to connect monday and Gmail?
No coding is required. DeskFerry's builder is prompt-based: you describe the trigger and what should happen in plain English, and the agent handles the field mapping. If you can use monday and Gmail, you can set up the integration. Most users are running their first workflow within 10 minutes.
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Automate monday + Gmail
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