Invoice Processing on Autopilot for Celonis EMS Users
DeskFerry automates Invoice Processing across Celonis EMS, cutting repetitive work so your team can focus on higher-value tasks.
31 invoices processed. PO match latest:
Meeting notes
- • Vendor: Acme Cloud · Invoice INV-7741 · $4,820.00.
- • PO match: PO-3382 (open, $5,000) — within tolerance.
- • Approver: Jamie Reyes (CFO) · routed via Slack.
How does Celonis EMS work for Invoice Processing automation?
Celonis EMS works for Invoice Processing automation by powering a DeskFerry agent that runs the workflow end-to-end inside your existing tools — no code, no custom build.
- 01
Trigger fires
The agent connects to Celonis EMS alongside the other apps your team already uses, watches for the triggers that matter for Invoice Processing, and takes the next step on its own while keeping a complete audit trail for review.
- 02
Read every invoice that lands in our AP @Gmail inbox with @Celonis EMS
AI reads invoices in any format, extracting line items, totals, and vendor details in seconds.
- 03
Extract line items
Teams typically see minutes from receipt to GL post once the agent is in production.
- 04
Match to POs
You stay in control: every action is logged, confidence thresholds are configurable, and anything ambiguous is queued for a human instead of being silently auto-completed.
- 05
You approve
Anything under your confidence bar waits for a human.
How you tell it what to do
Built in plain English.
You write the rule the way you'd describe it to a teammate. The agent reads the rule, breaks it into the actions it'll take, and confirms the apps it'll touch — before it does anything.
- 1Read every invoice that lands in our AP @Gmail inbox with @Celonis EMS
- 2Extract line items
- 3Match to POs
- 4Post to @Sheets for approval
How it connects
Connect Celonis EMS. The agent does the rest.
Claude and ChatGPT are already running on our side. You connect Celonis EMS with one click, and invoice processing runs inside it.
Claude and ChatGPT run on our keys. Nothing for you to configure.
- Celonis EMSConnect
- GmailConnect
- Google SheetsConnect
Runs on your data, in your apps.
Nothing to deploy. Nothing to maintain.
Actions
What Celonis EMS + DeskFerry can do
Real Celonis EMS actions your AI agent can perform automatically — no manual work required.
Generate invoices
Create and send invoices from Celonis EMS when projects are completed, milestones are hit, or billing cycles close.
Track expenses
Capture expense entries in Celonis EMS from receipts, bank feeds, or employee submissions and categorize them automatically.
Manage client projects
Create project records in Celonis EMS when new clients sign on and track deliverables, budgets, and timelines.
Schedule appointments
Book meetings and consultations in Celonis EMS based on availability, send confirmations, and sync to team calendars.
Reconcile payments
Match incoming payments in Celonis EMS to outstanding invoices and update account balances in real-time.
Generate financial reports
Pull revenue, expense, and profit data from Celonis EMS into formatted reports for stakeholders and accountants.
Manage contracts
Track contract status, renewal dates, and approval workflows in Celonis EMS with automated reminders before expiration.
Automate approval workflows
Route purchase orders, budget requests, and document approvals through Celonis EMS based on predefined authorization rules.
Vendor: Acme Cloud · Invoice INV-7741 · $4,820.00.
Fields extracted and validated; assignee notified in Slack.
Held for review — one value fell under your confidence bar.
Human in the loop
Approve before it sends.
Every draft lands in a review queue. You approve, edit, or reject — the agent never acts on its own unless you explicitly turn that on for a workflow you trust.
Governance
Every action, with the reasoning attached.
Each step the agent takes is logged with what it did, why it did it, and which app it touched. Audit-ready, so security and compliance can sign off without backfilling.
- Agent2:47 PM
Updated AP · Invoices to approve with the result.
- Agent2:46 PM
Applied your rule and recorded the result.
Reason: All required fields matched with high confidence.
- Agent2:45 PM
Wrote the record for Invoice · Acme Cloud · INV-7741.
- Agent2:44 PM
Read the transcript and extracted action items.
- Agent2:30 PM
Triggered by call end event in Granola.
How it works
Get started in three steps
Step 01
Connect Celonis EMS
Authorize Celonis EMS in your DeskFerry dashboard. Projects, clients, and financial data sync instantly.
Step 02
Define Business Workflows
Set up automation rules for Celonis EMS — project milestones, invoice events, or client status changes trigger AI actions.
Step 03
Run Your Business on Autopilot
AI handles the operational work inside Celonis EMS while you focus on growth. Track efficiency gains live.
Start automating Invoice Processing for Celonis EMS
7-day free trial. Works with the tools you already use.
FAQ
Frequently asked questions
How does DeskFerry automate Invoice Processing directly inside Celonis EMS?
DeskFerry connects natively with Celonis EMS to handle the full Invoice Processing workflow. The AI agent monitors Celonis EMS events, processes Invoice Processing tasks automatically, and writes results back to Celonis EMS — no copy-pasting or tab-switching required.
How does AI-powered Invoice Processing via Celonis EMS compare to manual processing?
Manual Invoice Processing in Celonis EMS requires constant tab-switching, copy-pasting, and follow-up tracking. DeskFerry eliminates this by handling Invoice Processing tasks in real-time as Celonis EMS events occur — running 24/7 with consistent accuracy and zero fatigue.
Can the Celonis EMS Invoice Processing agent also work with other tools in my stack?
Yes. The Invoice Processing agent connected to Celonis EMS simultaneously interacts with 1,500+ other apps — CRMs, databases, email platforms, and more. A single Invoice Processing workflow can pull data from Celonis EMS, process it, and push results to multiple destinations.
Can I customize which Celonis EMS events trigger Invoice Processing actions?
Yes. You define exactly which Celonis EMS events start Invoice Processing workflows — new records, status changes, messages, or custom triggers. Each trigger can have conditions so Invoice Processing actions only fire when your specific criteria are met in Celonis EMS.
How does the Invoice Processing agent match invoices to POs for Celonis EMS?
The agent extracts vendor, line items, totals, and PO references from any invoice format, matches against POs in your ERP, and routes for approval per your Celonis EMS approval matrix. Exceptions — quantity mismatches, price variances — are surfaced with full context.
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